www.safeboardroom.com/4-steps-for-effective-board-meetings/
Board meetings can help companies reach their goals for the future, reduce conflict and ensure compliance with regulations – but only if they’re given the time needed to be effective. Board meetings can be more productive, efficient, and even enjoyable with a little effort from everyone involved.
Start at the Time
Being punctual helps members feel valued by ensuring they arrive on time. It is crucial to start the meeting promptly. All documents should be distributed prior to the meeting, so that attendees can review them prior to the meeting. This will allow a discussion to remain focused on the subject in time, and not get overwhelmed by irrelevant information.
Each agenda item should be given an exact timeframe and adhere to that time frame as much as possible. This will keep meetings on track and stop people from wasting time waiting for board members to arrive late or having them in the room long after they should have finished (BoardEffect).
During discussions, make sure that everyone gets the opportunity to share their views. This is an essential aspect of democracy, and will ensure that all ideas will be taken into consideration equally. If an idea appears to be gaining traction it is important to rephrase the proposal and ask if there are any additional factors that need to be considered prior to deciding. This will enable the board to reach a consensus that is supported and likely to succeed.
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