E signature technology can speed up a variety of workflows in documentation that reduce delays and also save money by reductions in postage, paper and faxing. It also reduces the time required to send documents to signers and makes it easier for them to sign remotely.
A basic electronic site here signature is a digital representation of a handwritten or typed name. These kinds of electronic signatures do not have encryption or authentication functions or confirm the identity of the signer. A more sophisticated eSignature employs verification technology to create an encrypted hash of the signature data and link it to a public keys associated with the signature’s electronic identification. The recipient is able to decrypt the hash and then compare it to the public key in order to confirm that the document was not altered since it was signed.
A company can increase the security of electronic signatures through additional verification methods, such as passwords, two factor authentication and biometrics. These more sophisticated types are used when there’s an increased chance that the authenticity of the signature could be challenged.
Agencies should give special consideration to long-term, electronically-signed records that preserve legal rights. They may require longer software cycles, and it is crucial to ensure the integrity of records in any upgrade or migration processes. NARA’s guidance on scheduling records can help agencies determine the appropriate retention periods for these records.
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