There are a myriad of applications that facilitate the running of an executive board meeting. Only a few software packages offer the features necessary to ensure a smooth operation which yields results. The most important features are an intuitive user interface, strong document sharing abilities, and transparent information about meetings and actions performed.
Make sure that all attendees are able to access the essential board books and supporting documents by using efficient file-sharing options. The centralization and streamlining of the document sharing process will allow participants to access files prior to, during and after meetings, which will facilitate more productive discussion and making decisions.
Certain software for board meetings will also record the votes taken during the meeting. This will provide a permanent record of the decisions made. This is a crucial feature to improve transparency and accountability.
One feature that is worthy of a mention is being able to record and edit the minutes of the conference. This will make it easier to create the agenda for the meeting and record all the details from the discussion. Many of these software programs also allow board members to collaborate together in real-time. This will simplify the process and allow the group to work in tandem to have a productive board meeting.
It is also worth determining whether the software can print. This is especially important for those who are unable to use the digital format or who are uncomfortable with screens for prolonged durations of time.